O365 Admin

How to Configure Microsoft Teams Meeting Policies

Published 20 December 2025 · 7 min read

Teams meeting policies control what participants can do in meetings - whether guests bypass the lobby, whether recordings can be made, and who can share screens. Getting these right matters for both security and compliance.

Edit the global policy

Teams admin centre → Meetings → Meeting policies → Global (Org-wide default) → Edit
⚙️
Lobby and admission settings
Who can bypass the lobbyGuests must wait for admission
People in my org and trusted orgs
Let anonymous people join meetingsBlock completely anonymous attendees
No
Automatically admit people
Invited users
⚠️
Check external meeting settings
Review Teams admin centre → Meetings → External meeting join to control whether external users can be invited at all.

Recording policy

⚙️
Recording settings
Cloud recording
Yes selectively
Recordings automatically expirePrevents storage accumulation
Yes - 60 days
Who can record
Organisers and co-organisers only
Transcription
Yes
💡
Where do recordings go?
Teams meeting recordings go to OneDrive (non-channel) or SharePoint (channel). Apply retention policies to both locations.

Assign custom policies

Connect-MicrosoftTeams
Grant-CsTeamsMeetingPolicy -Identity "user@contoso.com" -PolicyName "Restricted-External"

Frequently Asked Questions

Q: Can guests be prevented from joining?

Yes. In Teams admin centre under External access you can block all external users. Use lobby settings for granular control.

Q: Where are Teams recordings stored?

Non-channel recordings go to the organiser OneDrive in a Recordings folder. Channel recordings go to SharePoint.

Q: Can I stop external users downloading recordings?

Yes. Set sharing permissions on the recording to not allow downloading for external users.

Related Guides
-> Restrict Teams External Access-> Set Up Retention Policies-> Conditional Access
// need intune set up properly?
Fixed-price Intune setup for UK businesses

App deployment, compliance policies, Conditional Access, and full documentation at a fixed price.

View Packages